英国赤門学友会 (The University of Tokyo Alumni Association in the UK) Data Protection Policy
Ver 0.3, Last updated [01/06/2023]

The University of Tokyo Alumni Association in the UK (“UK Akamonkai”, “we” or “us”) is an alumni group of the University of Tokyo who are/were based in the United Kingdom. This policy describes how UK Akamonkai will process the personal data of its members (“Members” or “you”) in accordance with UK data protection law.

It also describes your data protection rights, including the right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the “Your choices and rights” section.

Personal data we collect about you

UK Akamonkai collects and processes the following personal data from you:

How do we collect your personal data

The circumstances in which UK Akamonkai collects personal data about you include:

How we use this information, and the legal basis for its use

UK Akamonkai uses your personal data only for the following purposes:

On other occasions where we ask you for consent, we will use the information for the purposes which we explain at that time. Where we rely on consent to process information, you can withdraw your consent to such activities at any time.

How we share your personal data

We will not share your personal data with any third party except in limited circumstances, which include:

Retention period

UK Akamonkai will retain your information until you are no longer a Member.

Your choices and rights

You have the right to:

You can exercise these rights by contacting us at info@ukakamon.tokyo. Also, you can update your Basic Registration Information and Optional Information and your preferences at any time by clicking the link in the footer of any email you receive from us.

If you have unresolved concerns, you have the right to complain to a data protection authority.

Updates to this privacy policy

We reserve the right to update this privacy policy at any time, and we will provide you with a new privacy policy when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information. 

Detail of the data controller

Please contact UK Akamonkai (4 Eastcheap, London, EC3M 1AE, United Kingdom, info@ukakamon.tokyo) if you have any questions or concerns about this privacy policy or if you wish to exercise any legal right you have in respect of your personal data.